top of page

Privacy Policy for Screen My Staff Ltd

Effective Date: 26/09/2026

​

At Screen My Staff Ltd, accessible from www.screenmystaff.com, your privacy is crucial to us. This Privacy Policy outlines how we collect, use and safeguard your information when you visit our website, contact us, or are screened by us on behalf of an employer.

​

Screen My Staff Ltd is registered with the Information Commissioner’s Office (ICO) under reference ZB828653.

​

1. Contact Details of the Data Protection Officer (DPO)

Name: Craig Willetts
Email: screening@screenmystaff.com

​

2. Information We Collect

When conducting BS 7858 screening, and when you contact us, we may collect personal data about you from:

  • You Directly: Information you provide voluntarily, such as your name and email address when filling out a contact or enquiry form, and the documents and details you provide for screening.

  • Employers/Clients: When you apply for a role or are considered for an opportunity.

  • Referees: Where relevant and permitted.

  • Publicly Available Sources: Such as professional networking sites, business websites and public records.

  • Credit Reference Agencies (CRAs): Where required for consumer credit, identity or affordability checks.

  • The Disclosure and Barring Service (DBS) and the SIA register: For Basic DBS checks on non-SIA roles, and licence checks for SIA licence holders.

  • Third-Party Service Providers: Used to support recruitment, screening and compliance processes.

​

Credit Reference Checks for Screening to BS 7858

To help us assess applications, prevent fraud and meet our legal and regulatory obligations, we may obtain information about you from credit reference agencies (CRAs).

​

We obtain this information via Creditsafe, which uses its data partner TransUnion to supply consumer credit and identity data.

​

Creditsafe Business Solutions Limited is authorised and regulated by the Financial Conduct Authority. FCA Firm Reference Number: 742313

​

TransUnion International UK Limited is authorised and regulated by the Financial Conduct Authority. FCA Firm Reference Number: 737740

​

The information we receive may include data relating to your identity, credit commitments, payment history and public record information. This data is used solely for legitimate business purposes, including creditworthiness assessment, identity verification and fraud prevention, in accordance with applicable data protection laws.

​

Further information about how Creditsafe and TransUnion process your personal data can be found in their respective privacy notices:

​

3. Legitimate Interests Pursued by the Controller

Our legitimate interests include:

  • Operating our business.

  • Carrying out pre-employment screening on behalf of our clients.

  • Fulfilling contractual obligations.

  • Ensuring system and data security.

  • Preventing fraud.

  • Supporting audit and compliance activities.

  • Protecting TransUnion data.

​

These interests are balanced against the rights and freedoms of individuals, with appropriate safeguards in place.

​

4. Use of Your Information

We use your information for the following purposes:

  • Screening: To carry out BS 7858 screening checks (identity and address, right to work, employment history and references, financial, criminal record and watchlist checks) on behalf of the employer or client who has asked us to screen you, and to report the results to them.

  • Respond to Inquiries: To answer your questions and provide customer support.

  • Website Improvement: To enhance our services based on user feedback.

​

5. Data Sharing and Disclosure

We do not sell your personal data. We share it only where needed for the purposes stated above:

  • Screening results are reported to the employer or client who requested the screening.

  • Information is exchanged with the credit reference agencies, the DBS and the other service providers we use to carry out the checks.

  • We may disclose personal data where we are required to do so by law.

​

Otherwise, your information is kept confidential.

​

6. Data Security

We implement reasonable security measures to protect your personal data from unauthorised access or disclosure. However, no method of transmission over the internet or electronic storage is perfectly secure.

​

7. Data Retention Period

We keep personal data only for as long as necessary to fulfil its purpose and to meet legal or regulatory obligations. Data used for credit reference or affordability checks is retained only for as long as required and then securely deleted.

​

8. Provision of Personal Data

The provision of certain personal data is primarily contractual and, in some circumstances, required to meet legal and regulatory obligations. Personal data is required to:

  • Enter into and perform contracts with customers, suppliers or business partners.

  • Carry out the screening checks an employer requires for a role.

  • Process orders, manage accounts and deliver goods and services.

  • Verify identity and prevent fraud.

  • Comply with applicable legal, regulatory, accounting and tax obligations.

​

Consequences of Not Providing Personal Data: If you choose not to provide the personal data we request, we may be unable to:

  • Enter into a contract with you.

  • Complete your screening, which may delay or prevent an employment decision.

  • Fulfil orders, supply goods or provide services.

  • Conduct necessary verification, compliance or fraud prevention checks, which may delay or restrict our services.

​

Where personal data is requested for optional purposes, such as marketing communications, providing this data is not mandatory, and you may withdraw your consent at any time without affecting your ability to receive goods or services from us.

​

9. Automated Decision-Making and Profiling

We may use automated systems and tools to support certain business processes, such as risk assessment, fraud prevention, affordability checks, identity verification or record management. These tools may analyse personal data using predefined criteria or rules to generate indicators, scores or recommendations. However, we do not make decisions that have a legal or similarly significant effect on individuals based solely on automated processing. Any such decisions are subject to meaningful human review.

​

10. International Data Transfers

We do not transfer, store or process personal data outside of the United Kingdom. All personal data is handled exclusively within the UK and is not accessed by individuals or third-party providers located outside of the UK.

​

11. Your Rights

You have the right to ask for a copy of your personal data, and to ask us to correct, delete or restrict the use of it, or to object to how we use it. To make a request, please contact our DPO using the details above. If you are unhappy with how we have handled your personal data, you can complain to the Information Commissioner’s Office at ico.org.uk.

​

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page, and we encourage you to review it periodically for updates.

​

13. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:

​

Screen My Staff Ltd
Email: screening@screenmystaff.com
Phone: 01257 824481
Address: Suite 3, Turner Business Centre, Greengate, Middleton, Manchester, M24 1RU

bottom of page